Event production software for working teams

Event production softwarefrom quote to show.

Quotes · Inventory · Crew · Show Files

Build the quote, reserve the gear, book the crew, run the warehouse, and send the invoice without rebuilding the same job in five places.

Start free → Book a demo
Running real shows today Live events AV / Corporate Theater / Touring Film / TV
Live now
Quotes & Invoices
Warehouse Ops
QR Scanning
Internal Comms
Stripe Payments
iOS Foundation
Flightcase quote builder showing equipment, logistics, client details, and quote totals.
Build the scope, keep the client view clean, and carry approved work into the show.

Used for real production billing.

Verified from active Flightcase workspaces with issued and paid invoices as of August 13, 2026. LOW RES is the founder's production company. Other customer names stay private until marketing use is approved.

LOW RES Production company · Verified workspace
2Active invoicing workspaces
87Issued invoices verified
61Paid invoices verified
Why we built it

Built by a production company that uses it

"

I built Flightcase because the software I was using kept getting in the way. All I wanted was to get the quote to the client and the deposit in the bank so I could start building the show. Everything else was process for its own sake. Flightcase is fluid: the workflow works for you, not against you.

Andrew Giugno · Founder, Flightcase
Minutes
From client call to a signed, version-locked quote, instead of days of spreadsheet wrangling.
One system
Quotes, inventory, warehouse, crew, comms, and payments replace a stack of disconnected tools.
Real shows
Beta companies are running live events on Flightcase every week, and getting paid through it.
What's live today

Built. Tested. Running shows.

The live product now spans quoting, invoices, warehouse movement, QR scanning, subrentals, crew, comms, financial visibility, and the first native mobile foundation.

◎

Quotes, invoices, and approvals

Build the scope, send a fixed revision, collect a signature, and invoice from the same commercial record.

Live
⊞

Inventory and scanning

Track bulk stock, serialized units, cases, rates, replacement values, and physical movement by scan.

Live
🚚

Warehouse operations

Prepare pull sheets, run checkout and return, and keep shortages, subrentals, repairs, and tasks tied to the job.

Live
◈

Shows and schedules

Carry approved scope into venue details, run-of-show milestones, files, crew calls, and the production calendar.

Live
👥

Crew planning and updates

Keep availability, staffing needs, confirmed calls, call sheets, crew-visible files, and show updates in separate, clear states.

Live
💳

Payments and financials

Collect invoice payments, track balances and payment history, and review job financials without losing production context.

Live
Event production software → Inventory & warehouse management → Quotes, client portal & crew comms →
Why it's different

Built for production.
Accounting built in.

Flightcase speaks production first (gear, crew, shows, load-ins), with the commercial side fully wired in: quotes, invoices, deposits, payments, financial dashboards, and QuickBooks-ready groundwork.

🔒

Version-locked quote links

When you update a quote, old client links stay frozen. No more "forwarded PDF chaos" or outdated pricing floating around after you've revised the numbers.
"No more 'wait, which version did I send?'"
🎛️

Reversible sharing

Share schedule items, files, updates, and notes with crew or clients. Then pull them back. Internal stays internal until you decide otherwise. Not the other way around.
"One portal. One source of truth."
⚡

Production-first data model

Gear is organized by department → category → case. Crew have multiple roles with separate rates. Shows carry technical notes, rigging, power, and truck info, not just dates and names.
"Designed by people who've stood on a stage."
How it works

From brief to paid.

01

Build your catalog once

Add your gear inventory with daily rates, departments, and cases. Add your crew roster with roles and rates. Reuse everything across every show forever.

02

Quote in minutes, not hours

Pull from your catalog, add custom lines, set tax and discount. Live totals update as you go. Send a link; the client approves with an e-signature.

03

Build the show file

Venue details, schedule, crew assignments, equipment list, technical notes. Send call sheets. Crew confirm via link. Everyone's on the same page before load-in.

04

Run the show, get paid

Convert quote to invoice with one click. Mark paid when it lands. Dashboard tracks everything outstanding while you're on the next job.

Flightcase warehouse operations showing inventory commitments tied to an upcoming production job.
Warehouse commitments stay attached to the show and approved scope that created them.
Pricing

Pick your crew size.

Sign up today. The beta is open, no credit card required. Upgrade as you grow, and we'll always give you advance notice before any pricing change affects your workspace.

Free

$0
forever free

For freelancers and solo operators kicking the tires.

  • 1 Admin user
  • Regular users
  • Up to 5 quotes / month
  • Full quote builder
  • Gear & labor catalog
  • Client approval portal
  • Additional team members
  • Show files & crew portal
  • Production calendar
Start free
Sweet spot

Team

$39
per month

For small production teams actually running shows.

  • 2 Admin users
  • 2 Regular users
  • 25 quotes / month
  • Extra seats at $5 / seat / mo
  • Full builder + inventory + labor
  • Show files + crew portal
  • Event portal (files, updates, crew)
  • Production calendar
Start today

Pro

$99
per month

For established teams running high-volume work.

  • 5 Admin users
  • 15 Regular users
  • 250 quotes / month
  • Extra seats at $5 / seat / mo
  • Everything in Team
  • Priority support
  • Preview selected product updates
  • Scales with your operation
Start free

Enterprise

Custom
support-managed

For larger businesses that need tailored onboarding, billing, and seat sizing.

  • Custom seat and usage limits
  • Billed & sized via support
  • Manual billing controls
  • Priority onboarding
  • Workspace setup tailored to your operation
Contact support
Open beta

The beta
is open.

Create your workspace now and build your first quote today. Production teams can start directly or reserve a guided walkthrough.

Create your workspace → Book a demo

Prefer a guided setup? Leave your email and we'll walk your team through onboarding.

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